How to Ensure Your ID Badge Is Effective

    Nov 13 2013

    Security is a concern for many institutions, from businesses to hospitals and health care centers to schools. To maintain safety and security, it's important to be able to tell quickly who belongs inside a facility and who doesn't. ID badges are a familiar and effective way to solve this problem, especially if created with an in-house ID card printer. Badges aren't foolproof, however. Instead of keeping the wrong people out, a poorly-designed badge can become a tool to help them get in. To make your ID badges effective and keep your facility safe, follow these principles:

    Print Your Own Badges

    Printing your ID badges in-house is one of the first things you can do to maintain badge security. With an ID card printer, you can easily control who gets a badge and when. You can print visitor badges as needed to make sure everyone with a reason to be in your facility can be identified at a glance. By designing and printing badges in-house, no one outside the organization has access to card designs and employee information, ensuring no one can print unauthorized badges with that information.

    Don't Hand Out Free Information

    When designing ID badges, it may seem obvious to include the company name and the badge holder's name. Not so fast. If an employee ID badge gets into the wrong hands, having this information printed right on the badge might give an intruder exactly the information they need to bluff their way past your security protocols. Your employees know the name of their company, and they know their own names, too. Therefore, authorized personnel don't need to have this information printed on their ID badges.

    Instead of a full company name and badge-holder name, consider leaving this information off entirely, or include unobvious information instead. For example, instead of a badge-holder name, use an unlabeled employee number or a barcode with an employee name or number instead. Include a small company logo or a graphic design which makes the badge visually striking, but which doesn't overtly identify what organization it belongs to. Also, ID badges should always include a picture of the badge holder. This is a much more secure way to connect a badge to its proper owner than an employee name.

    Use Encoded Identification

    The best security needs a combination of safeguards. ID badges that include barcodes or magnetic stripes offer an extra level of security over simple visual badges. If employees are required to scan their badge on the way into a building or to get from one secure area to another, this prevents someone from making a fake badge that is good enough to pass a quick visual inspection. It also helps to safeguard against terminated employees getting back into a building using their own legitimately issued ID. If they are flagged as no longer active in an employee database, a scan will catch them if they attempt unauthorized access.


    Having good ID badges is a key step to maintaining security. A well-designed badge will give employees access to your facility, and also protect against improper use by people who have no business being inside your business.

    Matt Lombardi

    Matt Lombardi

    Matthew’s devotion to the highest levels of service comes from over 10 years of experience working with clients, project managers, manufactures, and executives alike as one the industry leaders in his field. Matthew is an avid golfer and hockey player and loves being outdoors with his friends and family. He currently lives in Squamish, BC with his wife, two children, and dog.

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    CashTech Currency Products Inc.
    1040 Cardiff Boulevard
    Mississauga ON, L5S 1P3