Cheque scanning can greatly improve the efficiency and productivity of your back office. As a business owner, you are, of course, always looking for ways to streamline your operations in order to cut costs. When you invest in a cheque scanner, you can save time, save money, reduce storage and labour costs, eliminate human error during processing, and streamline your cheque handling procedures.
Don’t Stress
Once you start researching your new cheque scanner, you can easily get overwhelmed by all of the options, prices, features, and models that you can choose from. Don’t stress. You don’t have to be tech-savvy or literate in cash solutions to be confident in your new purchase. Take the time to consider your business’s cheque handling needs, consider the factors mentioned below, and you’ll be sure to find the best cheque scanner that suits your needs—and your budget.
Bank Compatibility
Remote cheque depositing is a beautiful thing. You don’t have to drive to the bank an endless amount of times or wait in line. You don’t have to deposit cheques based on your bank’s hours of operations and you don’t even have to be in the same town or even country to deposit! Simply run your cheque(s) through the scanner and it will automatically be uploaded to your bank for easy, fast, convenient, and safe deposits.
However, not every scanner is compatible with every bank software platform so before you rush out to buy your new scanner, make sure you choose a model that is compatible with your bank. The technology used must match that of your financial institution. Don’t miss remote cheque deposits just because of your scanner’s incompatibility with your bank. It’s worth contacting your bank ahead of time.
Processing Frequency
The amount of cheques you’ll need to process and deposit every week will vary depending on your company. But knowing this estimate will help you choose a cheque scanner that can handle your processing needs.
You don’t need to break the bank by buying the most expensive cheque scanner with the fastest processing speeds if you don’t expect to use it frequently. You can save money by buying a scanner on the lower end of the price range if you only expect to have a small volume of cheques to process at once in a batch. However, if you do need to process large volumes of cheques—because your company primarily deals with cheque payments—you’ll want to invest in a higher speed, multi-feed scanner to ensure that it can effectively meet your needs.
Talk to a Cash Management Solutions Professional
If you’re still not entirely confident that you’ll make the right purchasing decision, talk to a cheque scanner sales specialist who can walk you through the different choices. This expert can help you identify your business needs and budget, and narrow down your options so you can choose the best scanner.
Find the Right Scanner for Your Business Needs
Manual cheque processing is outdated. Cheque scanning has revolutionized the way companies can process and deposit cheque payments. Invest in a cheque scanner and reap the benefits of more streamlined and efficient cheque handling.
When shopping for a scanner, consider your bank’s compatibility for remote depositing and the processing frequency you expect to need. If in doubt, talk to a professional who can set you on the right path. When you buy the best scanner, you can spend less time in the back office so you can focus more of your time and energy on your core business activities.
