What Is a Cash Management System? (Updated 2020)

    May 12 2020

    Topics: Canada, Cash Handling Solutions

    Even with some businesses choosing to go cashless and the rise of digital payments, cash isn’t going anywhere anytime soon. For one thing, many of your customers still prefer it. In fact, cash is still the most common payment for transactions under $10. Many people still put their stock in cash.

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    Given this, it’s likely you’re going to be handling cash for some time to come. In that case, it makes sense to look at your cash management processes and procedures. Investing in a better management system can help you streamline how you handle cash and cut the costs associated with it.

    What Is a Cash Management System?

    You likely have some processes and procedures in place with regard to handling cash, but you’re still asking what a cash management system is specifically.

    It’s a good question and, fortunately, one that’s easy to answer. A cash management system is an automated solution designed to assist you in managing your cash handling from end to end.

    Most cash management systems begin with intake of cash and help you automate cash-handling all the way through to reconciliation. This has many benefits for the business, including time-saving, lower costs, and higher accuracy.

    The Components of a Cash Management System

    What’s in a cash management system? There are two major components of any system designed to help you manage cash. The first is hardware, such as a cash counter or a coin and banknote recycler.

    These devices are designed to streamline activities. A cash counter, for example, automates cash counting. Your team members no longer need to tally up cash by hand, saving them time and improving the accuracy of your counts.

    The coin and banknote recycler is a more robust solution. It counts cash, but it will also sort notes. It then records amounts and makes the cash available to use again.

    Since the machine monitors all ins and outs, it keeps better track of cash as it cycles through the business. At the end of the day, the machine has a record of how much cash you have, along with every cash transaction completed.

    The other component of a cash management system is software. The right software can allow you to run the machines, as well as collect information and create reports. It can also allow you to reconcile cash with ease.

    The Benefits of a Cash Management System

    From this short explanation, some of the benefits of a cash management system should be clear. Automation frees up your employees’ time and speeds up the process of counting and reconciling cash. It also reduces errors and improves security.

    By freeing up your employees’ time, cash automation can also help you improve customer service and productivity within your business. This also reduces the costs of handling cash within the business.

    Teaming up with a Great Provider

    Another advantage of adopting a cash management system is that you’ll work with your provider’s expert team. You’ll be able to call on their expertise to help you troubleshoot and integrate machines into your workflow. Their advice can be invaluable when it comes to selecting the right tools for your business.

    They can also provide top-of-the-line supplies to keep your machines in great working order. A preventative maintenance schedule and regular cleaning, as well as access to an expert repair team and a warehouse of parts are beneficial to uninterrupted service in your business.

    Make Cash Management More Effective for Your Business

    If you haven’t yet thought about a cash management system for your business, now’s the time to do so. With all the advantages of better cash management, you can be more prepared to meet the challenges facing your business today, tomorrow, and beyond.


    Andrea Lombardi

    Andrea Lombardi

    Andrea joined the CashTech team upon its inception in 2003. Learning the business from the ground up, she now utilizes her expertise in account management, planning, and negotiation while managing the daily operations of CashTech’s sales, marketing, and logistics departments. Andrea holds a bachelor’s degree from the University of Western Ontario. She enjoys travelling and has a passion for personal fitness, including obtaining her kettlebell certification. Andrea lives in Toronto with her husband and two young sons.

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